1. Contract No. DTFT60-09-D-000
  2. Project No. DC-27-5122
  3. Grantee: City and County of Honolulu
  4. FEDERAL TRANSIT ADMINISTRATION
  5. PROJECT MANAGEMENT OVERSIGHT PROGRAM
  6. FTA Task Order 12 — Programmatic Services
  7. Sub-CLIN 2B: Recurring Oversight
  8. OP 25: Quarterly Progress Review Meetings
  9. Honolulu High-Capacity Transit Corridor
  10. Project
  11. PE Kickoff Meeting Report — November 3-5, 2009 (FINAL DRAFT)
      1. Jacobs Engineering Group Inc.
      2. 501 North Broadway
      3. St. Louis, MO 63102
      4. 1.1 ? Introduction
      5. 1.3 ? Participants
      6. 1.0 EXECUTIVE SUMMARY
      7. 1.2 ? Schedule of Activities
      8. 2.0 MEETING SUMMARY — NOVEMBER 3, 2009
      9. 2.1 ? Opening Remarks
    1. 2.1.1 FTA
      1. 2.1.2 City of Honolulu
      2. 2.2 ? Project Management Oversight and Contractor Introduction
    2. 2.3 PMOC Transition
      1. 2.4 ? Project Status Update (City)
      2. 2.4.1 Organization Chart
      3. 2.4.2 Program Staffing Update
      4. 2.4.3 Highlights and Achievements
      5. 2.4.4 Baseline Project Scope
      6. 2.4.5 Baseline Project Schedule
      7. 2.4.6 Project Budget Update
      8. 2.4.8 Available Documents / Document Update
      9. 2.4.10 Procurement Update
      10. 2.4.11 Community Relations
  12. 2.4.12 Citöü
      1. 3.0 MEETING SUMMARY — NOVEMBER 4, 2009
      2. 3.1 ? Project Alignment Tour
      3. 3.2 ? PE Approval Letter
      4. 3.3.1 Letter of No Prejudice (LONP)
      5. 3.3.2 Buy America Waiver
      6. 3.3.3 Waiver on Performance Bond
      7. 3.3.4 New Starts
      8. 3.3.5 RFP 2 Document Availability
      9. 3.3.6 Safety and Security Update
      10. 3.3.7 Third Party Agreements
      11. 3.3.8 FAA/HDOT Coordination
      12. 3.3.9 Public Utilities Commission
      13. APPENDICES
      14. Appendix A: Meeting Agenda
      15. 8:30 AM 1. Opening Remarks
      16. 5. PE Approval
      17. 8:30 AM 1. Alignment Tour
      18. Appendix B: List of Attendees
      19. Appendix C: PE Approval Letter Items
      20. Appendix D Action Items
      21. Appendix E: Look Ahead Schedule

Contract No. DTFT60-09-D-000

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Project No. DC-27-5122

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Grantee: City and County of Honolulu

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FEDERAL TRANSIT ADMINISTRATION

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PROJECT MANAGEMENT OVERSIGHT PROGRAM

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FTA Task Order 12 — Programmatic Services
Work Order 2 — Honolulu (Transition)

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Sub-CLIN 2B: Recurring Oversight

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OP 25: Quarterly Progress Review Meetings

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Honolulu High-Capacity Transit Corridor

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Project

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PE Kickoff Meeting Report — November 3-5, 2009 (FINAL DRAFT)
Jacobs Engineering Group Inc.
501 North Broadway
St. Louis, MO 63102
AR00120007

TABLE OF CONTENTS
TABLE OF CONTENTS
?
LIST OF APPENDICES ?
ii
LIST OF ACRONYMS
?
iii
1.0 EXECUTIVE SUMMARY ?
1-1
?
1.1 ?
Introduction ?
1-1
?
1.2 ?
Schedule of Activities
1-1
?
1.3 ?
Participants
1-1
2.0 MEETING SUMMARY — November 3, 2009 ?
2-1
?
2.1 ?
Opening Remarks ?
2-1
2.1.1 FTA ?
2-1
2.1.2 City of Honolulu ?
2-1
?
2.2 ?
Project Management Oversight and Contractor Introduction ?
2-2
?
2.3 ?
PMOC Transition ?
2-2
?
2.4 ?
Project Status Update (City) ?
2-3
2.4.1 Organization Chart
?
2-3
2.4.2 Program Staffing Update
?
2-3
2.4.3 Highlights and Achievements
?
2-4
2.4.4 Baseline Project Scope ?
2-6
2.4.5 Baseline Project Schedule ?
2-6
2.4.6 Project Budget Update ?
2-6
2.4.7 Engineering Update
?
2-7
2.4.8 Available Documents / Document Update ?
2-8
2.4.9 Real Estate Acquisition / Right-of-Way Update ?
2-10
2.4.10 Procurement Update
?
2-11
2.4.11 Community Relations
?
2-15
2.4.12 City Council ?
2-15
3.0 MEETING SUMMARY — November 4, 2009 ?
3-1
?
3.1 ?
Project Alignment Tour
?
3-1
?
3.2 ?
PE Approval Letter ?
3-1
?
3.3 ?
Key Issues
?
3-5
3.3.1 Letter of No Prejudice (LONP)
?
3-6
3.3.2 Buy America Waiver
?
3-6
3.3.3 Waiver on Performance Bond
?
3-7
3.3.4 New Starts ?
3-7
3.3.5 RFP 2 Document Availability ?
3-7
3.3.6 Safety and Security Update ?
3-7
3.3.7 Third Party Agreements
?
3-8
3.3.8 FAA/HDOT Coordination ?
3-10
3.3.9 Public Utilities Commission ?
3-11
4.0 MEETING SUMMARY — November 5, 2009 ?
4-13
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Appendix A:
Appendix B:
Appendix C:
Appendix D:
Appendix E:
Meeting Agenda
List of Attendees
PE Approval Letter Items
Action Items
Look Ahead Schedule
APPENDICES
?
A-1
LIST OF APPENDICES
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November 3-5, 2009 (FINAL DRAFT)
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LIST OF ACRONYMS
ARRA ?
• American Recovery and Reinvestment Act
BCE ?
' ?
Base Cost Estimate
BFMP ?
• Bus Fleet Management Plan
DB ?
' ?
Design-Build
DBOM ?
v Design-Build-Operate-Maintain
DTS ?
' ?
Department of Transportation Services
EPA ?
• Environmental Protection Agency
FAA ?
' ?
Federal Aviation Administration
FEIS
?
• ?
Final Environmental Impact Statement
FFGA ?
• Full Funding Grant Agreement
FOIA ?
• Freedom of Information Act
FTA ?
• ?
Federal Transit Administration
FY ?
• ?
Fiscal Year
GBR ?
' ?
Geotechnical Baseline Report
GEC ?
• ?
General Engineering Consultant
GET ?
' General Excise Tax
HDOT ?
' ?
State of Hawaii Department of Transportation
LONP ?
' Letter of No Prejudice
LPA ?
• ?
Locally Preferred Alternative ,
MOU ?
' Memorandum of Understanding
MPS ?
' ?
Master Project Schedule
MSF ?
• ?
Maintenance and Storage Facility
NEPA ?
• National Environmental Policy Act
NOA ?
' ?
Notice of Availability
NTP ?
' ?
Notice to Proceed
OCC ?
' ?
Operations Control Center
OEQC ?
• Office of Environmental and Quality Con
PA ?
• Programmatic Agreement
PE ?
• ?
Preliminary Engineering
PMOC ?
' Project Management Oversight Contractor
PMP
?
• Project Management Plan
PMSC ?
' Project Management Support Consultant
PUC ?
' ?
Public Utilities Commission
RAMP ?
• Real Estate and Acquisition Management Plan
RFMP ?
• Rail Fleet Management Plan
RFP
?
• ?
Request For Proposals
ROD ?
' Record of Decision
RTD ?
• ?
Rapid Transit Division
SHPO ?
' ?
State Historic Preservation Office
SSMP
?
• Safety and Security Management Plan
SSOA
?
• ?
State Safety Oversight Agency
SSORC ?
' ?
Safety and Security Oversight Review Committee
TPE ?
' Office of Planning and Environment
TPM ?
• Office of Program Management
WOFH
?
• West Oahu/Farrington Highway
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December 15, 2009 (FINAL DRAFT)
Report Date
Project Sponsor
City and County of Honolulu (City)
Project Name / Location
Honolulu High-Capacity Transit Corridor Project
Honolulu, Hawaii
Project Management Oversight Contractor
(PMOC) firm
Jacobs Engineering Group Inc.
Person providing this report
1.1 ?
Introduction
Tim Mantych, PE (MO,
IL)
Since September 22,
Length of time PMOC has been assigned to
this project:
(DB)Contract Documents
1.3 ?
Participants
1.0 EXECUTIVE SUMMARY
The purpose of the report is to provide the Federal Transit Administration (FTA) with summary
discussions and activities from the Preliminary Engineering (PE) Kickoff /PMOC Transition
Meeting that was held November 3-5, 2009 with the City and County of Honolulu (City) for the
Honolulu High-Capacity Transit Corridor Project ("Project"). ?
N
1.2 ?
Schedule of Activities
Attachment A of this report presents the detailed Agenda for the PE Kickoff/PMOC Transition
Meeting. A summary of activities during the subject period are as follows:
• November 3, 2009 — Day 1 of PE Kickoff/PMOC Transition Meeting
• November 4, 2009
— Project Tour and Day 2 of PE Kickoff/PMOC Transition Meeting
• November 5, 2009 — Review of West Oahu/Farrington Highway (WOFH) Design-Build
Representatives from the following organizations participated in the activities during the week:
• City and County of Honolulu (City)
Federal Transit Administration (FTA)
InfraConsult — Project Management Support Consultant (PMSC)
• Parsons Brinckerhoff — PE/EIS General Engineering Consultant (GEC)
• Jacobs Engineering Group — Project Management Oversight Contractor (PMOC)
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2.0 MEETING SUMMARY — NOVEMBER 3, 2009
2.1 ?
Opening Remarks
2.1.1 FTA
Leslie Rogers (FTA) welcomed everyone to the Preliminary Engineering (PE) Kickoff Meeting
for the Honolulu High-Capacity Transit Corridor Project. Mr. Rogers shared the following
thoughts:
The FTA is operating on a continuing resolution that ends December 18, 2009. The FTA
must have a full year of funding to make any Full Funding Grant Agreement (FFGA)
commitments.
• The FTA met statutory goals of spending 50% of the America Reinvestment and
Recovery Act (ARRA) funds by smashing the goals by 90% and expects remaining funds
to be spent by March 2010.
One the administrations primary concerns is transit safety based on recent tragic events
associated with WMATA, MBTA and SFMTA. Safety throughout all transportation
modes will be reviewed. As a result, it is anticipated that the FTA may receive regulatory
authority. This will become particularly germane for the state of Hawaii and their need
to establish a Safety and Security Oversight Agency (SSOA).
Another hallmark of the FTA is the State of Good Repair (SGR). The FTA commissioned
a study of several legacy systems in New York, Washington, D.C., Chicago, Boston and
San Francisco. One of the key findings was that there was no standard definition of SGR.
Another was the correlation of SGR and system safety. This issue has become significant
with regard to balancing system expansion while maintaining existing systems and level
of repairs and resources needed for SGR.
• Another recent initiative involves the Department of Housing, Environmental Protection
Agency (EPA), and the Department of Transportation. They have signed a Memorandum
of Understanding (MOU) for a livability initiative with goals of improving communities
across the country.
• Mr. Rogers extended his gratitude for the project staff attending the FTA New Starts
Engineering Workshop and FTA New Starts Construction Roundtable.
2.1.2 City of Honolulu
Wayne Yoshioka from the Department of Transportation Services (DTS) thanked the FTA on
behalf of Mayor Hannemann for their visit. Mr. Yoshioka also thanked the FTA for the ARRA
funds received by the State of Hawaii and City and County of Honolulu. Mr. Yoshioka
expressed appreciation for helping the City advance the project. It is understood that there are
still issues with the project, but they will work with the FTA to address them. He noted that the
state and City are in dire economic times. There is potential that funds specifically allocated for
transit may be diverted if not committed and used in the near term. Mr. Rogers asked about the
legality of the City diverting such funds. Reid Yamashiro representing the City's Corporation
Counsel responded that those funds were targeted to the Locally Preferred Alternative (LPA) but
the legislative body can amend the use of those funds. Mr. Yoshioka stated that the City
understands that the state must not cut corners nor allow misuses of funds if the Project is to be
completed as planned.
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2.2 ?
Project Management Oversight and Contractor Introduction
Nadeem Tahir (FTA) provided an overview of the FTA organization structure:
Office of Program Management, Headquarters (TPM) — Kim Nguyen (Program Manager)
• Office of Program Management and Oversight, Region IX — Nadeem Tahir (Director)
Office of Program Management and Oversight, Region IX — Catherine Luu (Program
Manager/General Engineer)
• Office of Planning and Environment, Headquarters (TPE) — Jir ?
an (lead for PE and
Final Design)
• Office of Planning and Environment, Region IX — Ray Sukys (Director)
• Office of Planning and Environment, Region IX — Ted Matley (Planner)
He noted that FTA must ensure due diligence has been completed when considering the merits of
the Project and that procedures have been developed. The FTA strives to ensure that the same
criteria are applied uniformly. To do so, they have developed Operating Procedures that each
PMOC must follow for monitoring and completing targeted project reviews. Mr. Tahir stated the
FTA recently completed a selection process for PM0 Contractors. Jacobs was selected as a
contractor in the program and has been assigned to the Honolulu High-Capacity Transit Corridor
Project.
2.3 PMOC Transition
Tim Mantych (PMOC) distributed an organization chart and stated that the PMOC' s role is to
help ensure that the project progresses as planned. Mr. Mantych introduced the PMOC staff
assigned to this project, including subcontractors. He requested that a regular monthly meeting
schedule be established for consistency. Appendix D consists of a 90-day Look Ahead Schedule.
Mr. Hamayasu (City) stated that the City would like to work with the PMOC team using a tiered
approach. Mr. Mantych responded that he would be the primary contact, and Bill Tsiforas
(PMOC) would be the secondary contact. Mr. Hamayasu responded that he would be the
primary contact for the City and Simon Zweighaft (PMSC) would be the secondary contact. Mr.
Hamayasu encouraged the PMOC to become familiar with the current status of the Project and
maintain open communication. Mr. Tahir stated that email is a good means of communication
and that he and Catherine Luu (FTA) should be included on all email correspondence. Mr.
Hamayasu asked about having breakout sessions during monthly progress meeting. Mr.
Mantych acknowledged that these would be beneficial.
Mr. Hamayasu raised the issue of the cost estimate. Mr. Mantych stated that Tim Morris
(PMOC) is the main point of contact for the PMOC regarding the cost estimate. Mr. Mantych
stated that the PMOC would conduct exit briefings with FTA Regional and Headquarters staff at
the end of each monthly progress meeting.
Mr. Zweighaft stated that the City will start using a website to post meeting presentations for
those that will be participating via conference call.
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Mr. Rogers stated that FTA's conduct in the release of project information will be governed by
the administration's policy of transparency in government and the new standards for release of
information under the Freedom of Information Act (FOIA). Under the new standards, requests
for information should be reviewed in light of a presumption of openness with a view toward
determining what can be disclosed, rather than what can be withheld.
Renee Marler (FTA), Regional Counsel, then discussed FTA procedures for the release of
documents related to the project. Ms. Marler stated that FOIA and the Administration's policy
of open government apply to all documents in FTA's control. Ms. Marler noted that she would
address procedures for the review and release of documents under FOIA and appropriate
handling of confidential or sensitive information with Corporation Counsel. In response to a
City question, Ms. Marler noted that the FTA does not have a requirement to let the grantee
know when a request has been received or when there is a release of documents related to the
project. Mr. Yoshioka asked if the FTA could provide a "courtesy call" to inform the City of
requests. Ms Marler noted that when requested, FTA has notified the City of the release of
Project documents under FOIA. In particular, the City can receive a copy of Project-related
documents released by FTA, if it files a FOIA request. Mr. Rogers stated that information
requests typically are submitted first to the City and are only submitted to the FTA if the City
does not honor the request. Mr. Hamayasu responded that they believe requests are made to
FTA directly without contacting the City because they are more frequently granted. Ms. Marler
added that these concerns are not unique, and the City should do what they can to respond to
requests fully at the local level. Information on the policy governing FTA's release of
documents is summarized on the website of the U.S. Office of Information Policy at
http://www.justice.gov/oip/foiapost/2009foiapost8.htm.
Mr. Zweighaft noted that a discussion should occur during the meeting with regard to
procurement documents and the City's requirement to sign a Declaration of Confidentiality. Ms.
Marler stated that the FTA Master Agreement allows for access to project-related information. It
was noted that the issue would be discussed further into the agenda.
2.4 ?
Project Status Update (City)
[For each of the following agenda topics, the City developed presentation materials. These
presentations were provided to the FTA and the PMOC at the end of the meeting. Portions of
those presentations have been included within this report where relevant.
2.4.1 Organization Chart
Toni Hamayasu (City) distributed a handout of the City's organization chart and introduced Paul
Romaine (City), who provided an update on staffing.
2.4.2 Program Staffing Update
Paul Romaine (City) discussed the staffing plan considerations, the skill sets required, resource
pool, staffing profile, organizational structure, and non-labor resources. The City staffing is
based on the following numbers:
• Fiscal Year (FY) 2008 — 35 positions
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• FY 2009 — 35 positions
• FY 2010 — 79 positions
• FY 2011 — 110 (salary funding of $7,255,764)
Mr. Romaine then discussed building the Human Resource Pool by creating a website
(honolulutransit.org ) and holding transit symposiums, participating in rail transit workshops,
attending job fairs, and through media coverage. Mr. Romaine mentioned the City Support
Agencies that are also part of the Project, which includes the Department of Budget and Fiscal
Services, Corporation Counsel (on site attorney) and the Department of Human Services. Filled
Project positions have come either from the PMSC or the City. Mr. Tahir asked if the
organization chart has been officially adopted, and Mr. Romaine responded it is in the process of
being adopted. FTA then requested an organization chart be provided that includes names and
affiliations.
Mr. Tahir asked about the Project Management Plan (Pl\SP) and if it includes the updated
organization chart. Mr. Zweighaft responded that the Pl\SP is in the process of being updated and
will reflect the current organization chart. Mr. Mantych asked about a schedule for filling
positions, and Mr. Romaine responded that the City does not have a schedule and hierarchy for
filling positions. Catherine Luu from FTA asked if the City will fill all the positions by this
fiscal year, and Mr. Hamayasu respondéJit all positions would not be filled given that all the
current applicants may not be qualified.
2.4.3 Highlights and Achievements
Mr. Hamayasu discussed some of the highlight and achievements since the previous meeting
including: refinement of the project schedule; Final Environmental Impact Statement (FEIS)
progress; City Council Actions; Mayor's Press Conference; FY 2010 Budget; and Drilled Shaft
Testing Program
Mr. Hamayasu stated there is an issue of clarification with the EIS and the public and other
agencies regarding the Notice of Award of the WOFH DB Contract. In particular, the issue
concerns Section 106 requirements with consulting agencies. It was noted that the issue will be
addressed during the next Programmatic Agreement (PA) coordination meeting with the
consulting agencies to ensure they understand the City's procurement process and nomenclature.
Faith Miyamoto (City) provided an update on the FEIS. She also discussed the issues that must
still be finalized:
Airport coordination — City sent letter to Federal Aviation Administration (FAA) for
concurrence.
• Federal lands to Parks Determination — National Parks and Aloha Stadium deed
restriction for recreation services. City sent a draft easement document for release of
land.
• Section 106 PA — City received final comments from State Historical Preservation Office
(SEIP0), and those comments have been incorporated in a final PA with a matrix that
discusses all comments.
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Ted Matley (FTA) stated the final legal sufficiency review must be completed, and he noted that
its completion is dependent on the outcome of a pending meeting with all consulting agencies to
finalize the PA. Ms. Miyamoto responded that no substantive changes are anticipated. Ms.
Miyamoto then discussed the steps to a Record of Decision (ROD):
(1)
Status copy of FEIS sent to FTA
(2)
Incorporating FTA review comments, including form legal sufficiency review
(3)
FTA approval of FEIS
(4)
Produce/distribute FEIS
(5)
File FEIS with Office of Environmental and Quality Control (OEQC) and EPA
(6)
Federal Register Notice of Availability (NOA) — 30-day review period form
issuance of NOA
(7)
OEQC Review/Governor's acceptance — OEQC requires 30-day review period
between OEQC and Governor's acceptance)
(8)
FTA reconciliation of comments
(9)
ROD
Mr. Matley mentioned there were several other items that must be resolved including: the two
options for the Maintenance and Storage Facility (MSF); Section 4F and uncertainty with
potential burial sites; and issues related to the airport.
The City mentioned Section 343 of the Hawaii Revised Statutes Pertaining to Historic
Preservation. It states the need to identify unresolved issues, and these have become clearer
since the DRAFT FEIS was submitted. Ms. Marler responded it would be beneficial to list all
Section 343 items, and any analysis that is required by Hawaii law should be clearly stated.
Ms. Miyamoto did note that Navy Drum Site had been transferred to the Department of
Homelands by the Navy. Mr. Matley asked if the City intended to delete one of the MSF
location options from the FEIS. Ms. Miyamoto responded that the FEIS would identify both
sites as options. Ms. Marler stated the City would need to make a decision on which site will be
used prior to issuance of an ROD. Ray Sukys (FTA) stated the City should select a maintenance
site and then study an alternative site in the FEIS. If the preferred site is not available, then the
City could consider the alternative site, and FTA might amend the ROD.
With regard to Section 4F and the issue of potential burial sites, Ms. Miyamoto responded the
City is proceeding with the documents needed in the national register.
FTA requested additional information regarding the airport issue. Particularly, they would like
an electronic version of the presentation to evaluate and analyze the issue. Jim Van Epps (GEC)
provided letters to the airport regarding concurrence. Mr. Sukys asked that the City have a
backup plan in case the proposed mitigation is deemed untenable. Mr. Sukys stated his doubt in
the feasibility of moving the runways for several reasons. The ripple effects of moving the
runways include many unknowns including the reaction of the airline community, the loss of
runway capacity at this location with little in return for the airport, reduced options for airport
operations, the likely negative reaction from the Air Force with regard to impacts to its golf
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Mr. Van Epps provided an overview of the Locally Pref
erred
Alternative (LPAS) and some of the
key features of the project:
20.5 miles in length (all of which is elevat
Community College and the MSF)
• 21 stations with 240-foot platforms
• Fully automated (driverless) light metro transit vehicles
Third rail power systems using 750 Volts DC
• 13 substations are planned
• Barrier free fare collection (City may still consider ?
implementation of a closed system)
• Open platform (protective screen doors may be considered)
steel wheel/steel rail)
section near Le ward
course, and construction impacts that will re-route landing causing new temporary noise impacts
for some neighborhoods. Mr. Sukys also questioned whether HDOT could perform to complete
its tasks, Airport Layout Plan modification with NEPA finding from FAA by 2012 when the
alignment would need to be locked in for construction purposes. Mr. Sukys stated the backup
plan should avoid the runway protection zone and it could serve as a design option for the EIS
potentially avoiding the risk of a supplemental EIS.
Mr. Van Epps responded there are issues with the Master Plan and the City is not ready to
construct that portion of work for several years. Not knowing the future plans of the airport, the
City cannot identify an alternate plan. Mr. Mantych asked when the City would require an MOU
regarding the airport, and Mr. Van Epps responded it would needed by late 2010.
2.4.4 Baseline Project Scope
2.4.5 Baseline Project Schedule
Mr. Zweighaft provided an overview all construction contracts. He displayed a Linear Schedule
that roughly showed the timing and coordination of all contracts.
2.4.6 Project Budget Update
Mark Scheibe (GEC) discussed the components of the project budget that includes the adjusted
base cost estimate without contingency from the July 2009 Spot Report (Jacobs), recommended
contingency from the July 2009 Spot Report (Jacobs), and the Finance charges from the August
2009 Financial Plan
The adjusted base cost imate without contingency is $3.838 billion. The project budget with
the adjusted Base Costtstimate (BCE), contingency and finance charges is $5.346 billion.
Other costs include Pre-PE and NEPA activities and finance charges that will occur after the start
of revenue services. The total project cost with these charges is $5.532 billion.
Mr. Scheibe discussed the project capital revenue sources, which total $5.563 billion:
General Excise Tax (GET) surcharge — $3,698 billion
Section 5309 — $1,550 billion
Section 5307 — $301 million
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• ARRA (Section 5307) —$4 million
Interest — $11 million
Mr. Scheibe noted that the GET surcharge receipts received to date are approximately $420
million (each quarter's surcharge revenues are received approximately 30 days following the end
of each quarter).
Changes affecting the budget include advancing the Kamehameha Highway Guideway &
Utilities Contract through the use of DB procurement, incorporating costs from WOFH DB
Contract price proposal, and a change in the GET surcharge forecast. With these changes, the
Total Project Cost is reduced from $5.532 billion to $5.391 billion.
Mr. Scheibe provided a summary of the revised project capital revenue sources that includes a
GET surcharge of $3.626 billion, Section 5309 of $1.550 billion, ARRA (Section 5307) of $4
million and interest of $8 million for a total of $5.188 billion. This results in a funding shortfall
of $203 million, which could be backfilled though Section 5307 funds. However, the City is
confident they will be able to reduce this shortfall through project development (.i.e. refined
Base Cost Estimate) and an aggressive bidding environment.
Mr. Mantych asked if any portion of the project is exempt from GET surcharge. Mr. Hamayasu
responded that none of the project components or contracts is currently exempt. However, there
is still some consideration that a portion of the Project may become exempt from 1/2 percent of
the GET in the future.
Mr. Mantych asked when the Request for Propo
s
als (RFP) fQhe Kamehameha Highway
Guideway & Utilities DB Contract would be issu - Mr. Scheibe responded the RFP was
scheduled for issuance on November 18, 2009.
Mr. Sukys questioned whether there were sufficient funds in the project noting the downturn in
the economy and the use of over $400 million of Section 5307 formula funds for the project and
operations. Mr. Sukys questioned how the bus system could be maintained when the annual
apportionment of funds would be applied to the project. Mr. Sukys noted that FTA's PE
approval indicated that the current state of the financial plan was barely sufficient for a less
rigorous PE approval and that FTA's FMOC indicated that the current financial plan would not
meet the test for Final Design approval. After receiving questions about what the issues were
Mr. Sukys indicated that excise tax projections and other assumptions were overly optimistic.
2.4.7 Engineering Update
Harvey Berliner (PMSC) provided an update on engineering activities associated with the project
including the Rapid Transit Division (RTD) standards, advanced conceptual design status, and
design issues. The RTD standard documents include:
Design Criteria, Revision 1 (dated December 18, 2009 — pending)
• Standard Specifications, Revision 1 (dated October 30, 2009)
• Standard and Directive Drawings, Revision 0 (dated November 13, 2009 — pending)
• Plan Standards & CADD Procedures, Revision 0 (dated October 16, 2009)
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It was noted that the City is utilizing a Geotechnical Baseline Reports (GBR) for their guideway
segment contracts. The GBR includes provisions for risk sharing. After developing the GBR,
the City had an expert panel review the document.
Mr. Berliner highlighted some of the key design issues along the corridor:
• Flood Plains
o
Pearl Highland Station, Transit Center and Park and Ride are in Waiawa Stream
Floodplain
o Waipahu Transit Center Station in Waipahu Stream Floodplain
o Must achieve "Zero Rise" and meet Federal Emergency Management Agency
requirements
Archeological
o Minimize disturbance to burial sites (reduce foundation footprints and utility
relocations where possible)
o
Develop investigation plan for samplin along alignment and test pits at probable
excavation sites
• Utilities
o Continued Coordination
o Review of Relocation Concepts
o Explore Concepts to Minimize Relocations
o Develop Concepts to Share Space
Airport
o Runway clearance requirements changed since 1992 plan
o Runway Clearance/Transit Alignment Coordination
o Station Design Coordination
• Right-of-Way
o Identification of full and partial take
o Appraisals
2.4.8 Available Documents / Document Update
Mr. Zweighaft provided an overview on the status of all PE documents including:
Project Definition/Scope
o Project plans and drawings
o
Design criteria and standards
o Specifications
o Master permitting plan and schedule
• GBR
o Project accessibility documentation
• Project Cost, Schedule & Finance Plan
o Capital Cost Estimate
o Project Schedule
o Operations and Maintenance Cost Assumptions
o
Finance Plan
• Project Development Requirements
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o Final NEPA Documentation
o
Required Environmental Permits
o Before and After Study Documentation
o TIP and STIP Final Design Programming
Travel Forecasts
o Documentation of methodology
o Summit reports and maps
o Travel forecasts template
o Annualization factor justification
• Project Management Plan and companion documents
o Contingency Management Plan
o Real Estate Acquisition Management Plan
o
Rail Fleet Management Plan
o Bus Fleet Management Plan
o Safety and Security Management Plan
o
Operating Plan
o Configuration Management Plan
o
Value Engineering report
o
Contract packaging plan for Final Design
o Contracting plan for construction procurement
o
Claims avoidance plan for Final Design
o Claims avoidance plan for construction general conditions
• Third Party Agreements
o Utility Agreements
o
Right-of-Way Agreements
• New Starts Templates and other Certifications
o New Starts Criteria Templates and other Certifications
o SCC Annualized Cost Worksheets
o Land Use Supporting Information
o Making the Case Document
Administrative Requirements
o Legal Capacity
o Authority to pursue contract with project delivery method(s) proposed
o Grantee Letter of Request for Final Design
The City is in the process of updating the PMP to be more current as they begin PE, and they
will again update the document in advance of their request to enter Final Design.
Mr. Mantych asked about the status of a new bottoms-up BCE. Mr. Zweighaft responded that
the revised BCE would be completed in early 2010.
It was noted that the City can encumber up to $1 billion to build the project prior to a Full
Funding Grant Agreement (FFGA). The City has $420 million available through the GET
surcharge, and they will obtain bonds for the remainder of any needed funding.
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Mr. Zweighaft asked about the timing of performing Value Engineering for the stations. Mr.
Tahir responded the City would need to have an independent specialist firm perform Value
Engineering for the entire project, including the stations prior to Final Design.
2.4.9 Real Estate Acquisition / Right-of-Way Update
Jerry Iwata (City) provided an overview of real estate required for the project:
Summary of Properties
o Total takes 203
o
Full takes 33
o Partial takes 156
o Easements 12
Progress to Date
o 37 properties identified for WOFH segment
o 13 draft appraisals in review
o One (1) early acquisition in process
,r
o One (1) property in City Center section approved for early acquisitto
o One (1) draft agreement (Hawaii Department of Transportation (HDOT))
o One (1) draft license agreement (Department of Hawaiian Homelands (DHHL))
o Agreement in Principal (Leeward College, Waipahu High School)
o Easement request (US Navy)
o Consent to construct (D.R. Horton)
WOFH Relocation Plan includes 22 displacements
o 16 Residential
o
5 Commercial
o One (1) Non-profit
• Next steps
o Submit final appraisals for FTA review as required
• Acquire property for West Oahu Farrington section
• Procure a relocation consultant
40
Identify additional easements/property as design progresses
0
Continue developing agreements
o Revise Real Estate Acquisition Management Plan
Mr. Tahir asked who is performing the appraisals/survey required for real estate acquisitions. Mr.
Zweighaft responded the City has hired two firms to perform the appraisals/survey.
Ms. Marler asked aboutthe status of relocation procedures. Mr. Iwata responded that he is
working closely with the design consultants and other departments to establish the procedures.
Mr. Sukys asked if the City has sufficient staff to manage the real estate activities. Mr. Iwata
responded that the City is receiving assistance from the Deputy Corporate Counsel. They may
also assign other City Departments to assist with the process.
Mr. Mantych stated the PMOC intends to plan a real estate workshop with the City to be held in
early 2010.
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2.4.10 Procurement Update
Contracts
Mr. Zweighaft provided a presentation on the contracts anticipated for the project (number in
parentheses indicates number of anticipated contracts if more than one):
Professional Services
o Project Management Support
o General Engineering Services
o Legal Services
o
LEED Commissioning
o Insurance Consulting for Owner Controlled Insurance Program (OCIP)
o
Drilled Shaft Load Testing
Design and Construction Services
o Guideway & Utilities Design (2)
o Stations Design (8)
o Design-bid-build (DBB) Constructi
?
g Inspection
• Construction and Procurement Contracts
o 3 Design-Build Contracts — Guideway
o Design-Bid-Build Contracts
• Stations (8) — 1-3 stations each contra
• Utility Relocation (2)
• Guideway Construction (2)
• System-wide Landscaping
o Core Systems Design-Build-Operate-Maintain (DBOM)
o Elevator/Escalator
It was noted that there had been a bid protest by one of the insurance brokers that submitted a
proposal for the Insurance Consulting Contract. Ms. Marler requested the City to provide the
FTA with a copy of the bid protest and "to notify FTA when there is a bid protest on the project,
as required by the FTA Master Agreement at Section 54".
Procurement Process
Wes Mott (PMSC) provided a summary of the City's procurement process for the various
contracting types. Of particular interest was the process for DB procurement. The city utilizes a
multi-step competitive sealed proposal approach:
• RFP Part 1 — Qualifications
• RFP Part 2 — Technical Priced Proposals
• "Best Value" Selection
• Process is confidential until award is announced
• Confidentiality agreements required of participants
Mr. Rogers asked the City if there was a process in place where contractors are allowed to
review and see if there are any onerous provisions. Mr. Mott responded there is no process, but
industry reviews have taken place. Mr. Zweighaft also mentioned the City held a construction
symposium as well.
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Mr. Mantych asked who signs the contract for the City. Mr. Hamayasu responded it is the City's
Chief Procurement Officer.
For the WOFH DB Contract, the City short listed three companies. The following table presents
the Best Value Evaluation Scoring as determined by the evaluation committee.
Evaluation Criteria
Max. Score
Kiewit
Flatiron
Nordic
Quality
900
734
648
645
Technical Solution
2,500
2,026
1,739
1,725
Schedule & Time
400
348
284
261
Key Personnel/
Experience
850
680
710
630
Project Support
350
309
171
189
Price Realism
2,500
2,010
1,620
1,665
Cost
2,500
2,500
2,050
2,380
Total
10,000
8,607
7,222
7,495
Mr. Rogers asked about the disparity status of DBE. Phyllis Kurio (City) responded that the City
will be in compliance.
Civil DB Contracts
Harvey Berliner (PMSC) provided an update on the status of the following civil DB contracts
(1) ?
West Oahu/Farrington Highway Guideway (WOFH)
The schedule for the WOFH DB Contract procu , ement was as follows:
• Proposal Received — August 28, 2009
• Notice of Award — October 21, 2009
• Execution of Contract — November 16, 2009
. < Kiewit
I
has been selected for this contract with a price of $482,924,000. The
engineer s estimate was $502,422,551.
• Limited NTP — Week of November 16, 2009
Ground Breaking — January 2010
Mr. Mantych asked about the $90 million reduction from the engineer's estimate
that was reported by news outlets. Mr. Hamayasu responded that the reduction is
from the proposed budget, which was based on an earlier version of the engineers'
estimate.
Some of the characteristics of the Kiewit proposal were presented by Mr. Berliner
(differences from RFP are shown in parentheses):
• 30-foot wide dual track box girder
• Typical Span length of 125 feet (RFP identified 150-foot spans)
• 10-foot guideway sections erected using two underslung erection trusses
(RFP identified overhead gantry)
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• Crossing over at H1 has maximum span of 343 feet constructed using
balanced cantilever approach
Typical columns will be 6-foot diameter round (RFP identified 6-foot by
6-foot square columns with rounded corners)
• Drilled shafts ranging in size from 7-foot diameter to 9-foot diameter
(RFP identified sizes ranging from 8-foot diameter to 10-foot diameter)
• City approved alternate technical concept of Base Grouting of Drilled
Shafts
• Schedule shows an early completion by 100 day
Mr. Mantych asked about the production rates. Mr. Zweighaft responded that
PCL's production rates were for one gantry system, and Kiewit proposed two
gantries. PCL's had better production rates but there overall proposal cost was
much higher than Kiewit's proposal. Mr. Sukys suggested that the FEIS be
updated to include 120-foot spans as proposed for WOFH line section. Mr.
Berliner responded that the FEIS did not need to be updated to reflect this change
since this is only one segment of the project and the other segments still show
150-foot spans. However, Mr. Hamayasu agreed that any graphics included in the
FEIS that represented the WOFH segment would be modified to appropriately
show the configuration.
Mr. Tahir stated the 7-foot diameter width shafts should be reviewed by the
Geotechnical Engineer. Mr. Zweighaft responded that Kiewit submitted
structural calculations with their proposal.
The Notice to Proceed (NTP) for the WOFH DB Contract was discussed. The
original RFP included one NTP. However, the City intends to utilize several
NTPs:
NTP #1 — PE work activities whose principal purpose is refinement and
validation of information supporting the environmental review process.
• NTP #2— Remaining PE work activities
• NTP #3 — Final Design work activities
• NTP #4 — All remaining work of the contract
Mr. Tahir asked when the contractor needed to provide the baseline schedule
submittal and Mr. Zweighaft responded it was due within fourteen days after the
Notice to Proceed.
Mr. Mantych asked about the other NTP dates once NTP #1 is issued. Mr.
Zweighaft responded that NTP #2 would be issued after the Record of Decision
(ROD), and the dates for the other NTPs are to be determined.
(2) ?
Maintenance and Storage Facility (MSF) DB Contract
The schedule for the WOFH DB Contract procurement was as follows:
• RFP Part 1 — May 2009
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• RFP Part 2 — July 2009
RFP Part 2 proposals — December 4, 2009
• Notice of Award — January 2010
• NTP — March 2010
The capacity of the MSF as presented in the RFP includes the following:
• Ultimate Yard Capacity — 100 vehicles
• Maintenance Shop — 16 vehicles
• Wheel Truing Shop — 4 vehicles
Mr. Tahir recommends an industry review be performed for the Maintenance and
Storage Facility project. Mr. Zweighaft responded in the affirmative. Mr.
Mantych asked to whom the contractor would report. Mr. Hamayasu responded
it would be a PMSC employee until a City employee could be identified.
Core Systems DBOM Contract
Jurgen Sumann (PMSC) provided an update on the status of the Core Systems DBOM Contract.
The schedule for procurement of this contract is as follows.
• Release of RFP Part 1 — April 9, 2009
• Received Part 1 Proposals — June 5, 2009
City Determines Priority List — June 9, 2009Stu
• RFP Part 2 Priority List Due — August 17, 2009
• Part 2 Proposal Due — January 2010
• BAFO negotiations "if applicable" — February-March 2010
Selection of CSC — March, 2010
• Initial NTP — May 2010
The scope of the contract includes the follow
• Vehicles
• Train Control
Traction Power
• Communications
• Operation Control Center
• Fare Collection
• Operations and Maintenance for Passenger Service
o Responsible for operations and maintenance for all function relative to train
movement
o Responsible for Intermediate Operating Section Openings (6 Sections including
the Demonstration Section opening 2012)
o O&M Contract will extend 5 years beyond the full build revenue date (2019),
with an additional 5-year option.
The City held three separate meetings with offerors during the solicitation process:
• April 22, 2009 — Pre-proposal conference
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• August 11-13, 2009 — Industry review meetings with Priority List Offerors
• September 15-16, 2009 — Informational meetings following Part 2 RFP Release
Mr. Mantych asked if the industry review meetings were one-on-one. Mr. Sumann answered in
the affirmative.
Mr. Tahir had a question regarding emergency power. Mr. Zweighaft responded island-wide
power outages are an issue, and there is a clause in the RFP requiring the vehicles to be capable
of "crawling" to stations if such an outage occurs. Mr. Tahir responded the vehicles would
require significant battery power, and he has not seen this in any other systems since traction
power sub-stations are typically back fed from other sub-stations. He suggested the City
consider adopting train evacuation procedures instead. Mr. Zweighaft responded since the
vehicles are driverless this would pose a problem.
2.4.11 Community Relations
lations. He no ?
at several
OvvitIg:
Mr. Hamayasu provided an update on the status
outlets have been utilized to inform the public includin
• Transit Symposium
• Station Design Workshops
• Neighborhood Board Meeting
• Radio Shows & Various Events
• Newsletters/Printed Media
Mr. Hamayasu mentioned that the City created a website for community relations. Mr. Rogers
asked if the City intends to have a project representative on the ground in these separate
communities. Mr. Hamayasu responded in the affirmative. Mr. Rogers replied it is imperative
to have a City representative actively involved in all contracts to coordinate mitigation.

Back to top


2.4.12 Citöü
Mr. Hamayasu provided an update on completed City Council Actions, which included the
following:
(1)
Resolution 09-306 (adopted October 27, 2009) authorizes the DTS Director to
execute Programmatic Agreements
(2)
Resolution 09-295 (adopted October 27, 2009) authorizes Special Deputy
Corporation Counsel for environmental impact assessment matters
(3)
Resolution 09-268 (adopted September 16, 2009) authorizes Special Deputy
Corporation Counsel for OCIP bid protest
(4)
Resolution 09-158 (adopted June 10, 2009) urges the Hawaiian language in naming
transit stations.
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3.0 MEETING SUMMARY — NOVEMBER 4, 2009
?
3.1 ?
Project Alignment Tour
The City and its consultants provided FTA and the PMOC with a project tour (Airport
Alignment) including a stop at the Navy Drum Site (one of two potential locations for MSF).
?
3.2 ?
PE Approval Letter
The detailed findings that the FTA has determined to be critical for the City to address during
PE, as identified on page 3 of the PE Approval Letter dated October 16, 2009, were discussed.
Appendix C consists of a matrix that identifies the item, the responsible party from the City's
project team, and the status. This matrix will be reviewed and updated monthly. Following is a
summary of discussions related to those items identified in the letter:
"44
0
Project Scope, Design and Development
• Identify any third party agreements necessary for the project completion,
agreements with private and public owners and the military
ing utility
Mr. Mantych stated that the PMOC will create a matrix to track the PE items that must be
addressed. Mr. Berliner stated six of ten utility agreements have bee circulated within the
City, and two other agreements are in the process of being completed. The remaining
two agreements are still being developed. Laura Ray (PMSC) responded that the
University of Hawaii and West Oahu agreements are close to being completed (agreed in
concept). The Navy Drum site is also moving forward. Mr. Mantych noted that a matrix
of all third party and utility agreements would be helpful to track their status. The City
agreed to develop such matrices.
• Resolve the specifics regarding proximity of the guideway to runways 22R/4L and 22L/4R
at the Honolulu International Airport with the Hawaii Department of Transportation and
the Federal Aviation Administration.
Mr. Zweighaft stated the Airport will be discussed more extensively later in the
presentation.
• Fully develop the vehicle basis of design and functional sizing.
Mr. Zweighaft stated the City has fully developed the vehicle basis of design and
functional sizing, and this will also be addressed later in the presentation.
• Determine rail fleet size requirement.
Mr. Zweighaft stated the fleet sizing will be reviewed in PE. Mr. Sumann also note d that
the Core System contract selection will occur in May 2010, at which time more definitive
information will be available to refine the fleet size requirements. Catherine Luu (FTA)
asked if this information will be provided in the Rail Fleet Management Plan. Mr.
Zweighaft responded in the affirmative. Mr. Tahir asked about the selection team for the
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• Finalize a contracting packaging
contract specific work.
ich includes a source selection plan (s) and
Core Systems contract. Wes Mott (PMSC) responded that the City has a core team of
technical experts (train control, traction power, communications, vehicles, etc) that have
been selected by the City. Mr. Rogers questioned whether the subject matter experts
were ever disclosed. Mr. Mott responded they were during the RFP process. Mrs. Kurio
asked what was needed to consider this requirement as having been satisfied. Mr.
Mantych responded the final accepted proposal from the Core Systems Contractor with
documentation supporting the proposed fleet size would suffice.
• Fully develop scope for the administration building and Operat s Control Center
(OCC).
Mr. Tahir asked where the OCC is to be located. Mr. Sumann responded two OCCs will
be located in the Maintenance and Storage Facility.
• Determine the final location of the Maintenance and Storage Facility (MSF).
Mr. Berliner stated that the FEIS will show two potential locations for the MSF, and the
ROD will identify the preferred location. Mr. Sukys responded that this information
should also be included in the reconciliation section.
Mr. Zweighaft stated the City has a contracting plan that includes contract scope and
schedule. The source selection plan is to utilize DB, DBB and DBOM. The City will
provide an update on this information to the PMOC by the next meeting.
• Develop strategies to streamline the City's process to award contracts and to enter into
grant agreements, especially as applicable to FTA grants.
Mr. Sukys stated this is governance towards the City's grant application. The FTA needs
the proper City authorities to streamline the process. Mr. Yoshioka responded that the
City is working towards creating a semi-autonomous transit agency. If the RTD becomes
a transit agency, they will have the necessary authority. Mr. Sukys responded the City
needs development of more authority. Mr. Hamayasu asked what the FTA's interest is
for this since the City is following local laws. Mr. Sukys responded it affects technical
capacity and awarding the grants in a timely manner and this could place grant funds at
risk. Mr. Hamayasu responded this would require a change of local law and they do not
have the authority to do so. Mrs. Kurio stated a resolution to the rail charter amendment
in March 2010 would be a mitigation measure to resolve this issue.
• Develop a preliminary operation plan.
Mr. Van Epps reported that a preliminary Operations Plan has been developed for PE, but
it will be updated by March 2010. Mr. Sukys stated the language in the FEIS is not clear
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in three locations regarding operations. Ms. Miyamoto responded that the FEIS has been
corrected.
• Ensure the service velocity does not erode the next course of design changes.
Mr. Zweighaft responded that the City has a mathematical solution to ensure this will not
happen.
Project Schedule
• Provide a baseline of the Master Project Schedule (MPS) early in PE which will be used
for monthly progress updates and tracking schedule variances.
Mr. Zweighaft stated this has been completed and was provided in the handout materials.
Charles Neathery (PMOC) responded the City must choose a date for the FFGA to
baseline and track progress. Mr. Zweighaft responded that once the configuration
management is completed, the FFGA will be tracked.
• Address the utilization manpower and equipment resource loading and budget and cost
loading.
Mr. Neathery stated once the Quarte Resort is established, this information should be
included and tracked for budget.
• Include critical activities in the MPS: utility activities, real estate acquisitions, system
integration, starting and testing, operational commissioning and training, vehicle
procurement, major construction material procurements, FTA review and comment,
detail activities for early construction packages.
Mr. Scheibe asked for clarification on the nature of this item. Mr. Neathery responded
the City must include sufficient time in the MPS for FTA review at key milestones.
• Develop a right-of-way schedule.
Mr. Scheibe responded a right-of-way schedule is being developed.
• Modify the Work Break Structure to cross over with the project budget and cost
breakdown structure.
Mr. Zweighaft and Mr. Scheibe requested clarification on this item. Mr. Neathery
responded that a spreadsheet could be used to cross reference the schedule WBS with a
budget WB S. Mr. Mantych asked when this would be completed, and Mr. Zweighaft
responded by January 2010. Mr. Mantych emphasized this does not need to be
completed by January 2010 but in advance of a request for Final Design.
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Project Cost
• Develop a detailed bottoms-up style project cost estimate to Standard Cost Category
format. The estimate should be detailed sufficiently to determine distributions of
materials, labor, equipment and general conditions elements at a minimum. The soft cost
estimates should be based on staffing plans, force account plans, contracts, and so forth
rather than solely on percentages. The estimate should eliminate parametric-style values,
cost estimating relationships, and lump sums as much as possible during PE.
Mr. Zweighaft responded that a new estimate is being developeçmnd it will include
information from the WOFH DB Contract bid.
• Escalate the cost estimate in accordance with the MPS.
Mr. Van Epps asked how this should be resolved. Mr. Mantych responded that once the
MPS is completed this issue can be revisited. Mr. Van Epps responded that he would like
to schedule a conference to discuss the issue of escalation.
• Provide justification and backup documents to support the quantification eind
assumptions for the "soft costs" and related general conditions of the project.
Mr. Tahir stated costs associated with ROW are not yet sufficiently developed. Mr.
Mantych responded that the City has started to receive appraisals, which will better assist
the City with their estimate.
Technical Capabilities
• Update the Project Management Plan to bring it into full conformance with FTA
requirements, and implement the configuration management and change control
mechanism.
Mr. Zweighaft mentioned the City is in the process of updating the Pl\SP and
Configuration Management Control. Mr. Tahir stated the plans need to show the FD
phase. Mr. Tahir stated another important piece is the DB work that will be started soon
and needs to be incorporated into the documents.
• Develop detailed staffing plans for all remaining phases of the project to ensure adequate
technical capacity. The plans should include the dates by which the City will fill each key
position. All key City management positions should be filled during PE.
Mr. Hamayasu stated it is the City's intent to fill all positions and consultants could be
used to fill positions. Mr. Mantych stated some positions are better served by the City.
• Submit a fully developed Rail Fleet Management Plan (RFMP).
Mr. Zweighaft responded that the RF1ViP will be developed after the Core Systems
Contract is awarded.
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• Work with the State of Hawaii to establish a State Safety Oversight Agency (SSOA) office
to oversee the project.
Khalil Allen (PMSC) stated that the Governor identified an agency lead, but due to recent
budget issues, activation of the new position has been put on hold. In is anticipated that a
letter from the FTA Administrator's office will be sent to the Governor stating the SSOA
must be established at this time. Mr. Rogers responded the letter is forthcoming.
• Have quantifiable metrics for measuring the real status of work, both cost and schedule
of all professional service contracts, and any quarterly mitigation agreements for
participatory services.
Mr. Zweighaft responded this will be competed after the MPS and baseline estimate is
updated. Mr. Scheibe wanted clarification regarding an interlocal agreement with
HDOT. Mr. Mantych responded it was the PMOC's assumption that HDOT would be
working on the Project, and a mechanism for reimbursement would be necessary.
• Develop a Contingency Management Plan which will identify the specific risks, and
implement the anticipated mitigation measures.
Mr. Tahir this will need to be developed since mitigation strategies were not discussed
during the risk assessment. Mr. Zweighaft responded he would like to discuss this issue
further.
• Develop an Environmental Mitigation Plan that identifies required environmental
mitigation actions and the party responsible for the mitigation, and that will eventually
become the basis for quarterly mitigation monitoring and quarterly mitigation reports.
Ms. Miyamoto noted that a plan is being developed. A matrix has been established. Mr.
Sukys stated another column should be added to the matrix to identify the responsible
party.
• Update and implement the Re Estate and Acquisition Plan, the Bus Fleet Management
Plan, the Safety and Security Management Plan, the Quality Management Plan as the
project progresses.
Ms. Marler asked the City to include long term leases. Ms. Ray responded it is being
tracked, and the long term leases are identified in the RAMP. The QMP is in the process
of being updated and pending a new City hire for this position.
3.3 ?
Key Issues
Mr. Mantych suggested that the group discuss key issues prior to Ms. Marler's meeting with the
Deputy Corporation Counsel this afternoon to better assist her.
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3.3.1 Letter of No Prejudice (LONP)
Ms. Kurio provided an update on the City's anticipated LONP requests:
• LONP #1 — submit request in November 2009
o WOFH Guideway DB contract final design & construction
o GEC2 and other soft costs for WOFH DB final design & construction
• LONP #2 — submit request in January 2010
o Farrington Station Group final design
o
MSF final design, rail purchase & construction
o GEC2 and other soft costs for MSF final design, rail purchase & construction
Mr. Tahir asked what the anticipated costs associated with the LONPs would be. Ms. Kurio
responded the City is still reviewing anticipated costs. However, it was estimated at $500
million during the meeting.
Mr. Rogers stated that the current financial plan was not adequate to allow the project to advance
into Final Design under an LONP at this time. He noted that under a design-build scenario, the
FTA cannot consider an LONP for construction activities until Final Design approval is granted.
The City must consider an LONP as a system-wide approach, and the financial plan must be
sufficient to cover the full project. Mr. Sukys noted FTA's recent Federal Register, dated
September 2, 2009, which describes FTA's policy for eligible activities during project phases as
PE and Final Design. He noted the need for final design approval before an LONP for
construction could be considered.
Mr. Kurio responded the risk is still on the City and the purpose of an LONP is to maintain
federal eligibility. Mr. Rogers replied the approval authority rests with the FTA Administrator.
Mr. Kurio asked for guidance from the FTA on how best to proceed. Mr. Sukys stated the City
may want to consider reducing the NEPA scope. Mr. Rogers noted that the FTA has stated their
concerns about the western alignment being built first with such low ridership projections.
Donald Durkee (subconsultant to PMSC) asked if the project qualifies as a Minimum Operating
Segment. Mr. Rogers replied this portion was never identified as such.
Upon receipt of the ROD, the City will have pre-award authority to begin utility relocation work.
Ms. Marler recommended the City submit a "make the case" document to the FTA summarizing
their approach for LONPs. This issue could then be presented to the FTA New Starts policy
council for a recommendation that could then be elevated to the FTA Administrator for his
approval. Mr. Sukys suggested an updated, robust financial plan be submitted to make the City's
case more viable.
3.3.2 Buy America Waiver
Ms. Kurio provided an update and presentation on a proposed procedural requirement waiver
that was requested for the MSF DB Contract and Core Systems DBOM Contract. The initial
waiver request was submitted June 2009. However, a letter from the FTA dated October 18,
2009 denied the City's request. The City did note that the MSF and Core Systems RFPs contain
Buy America certificates. The Core Systems proposers will specify which certificate applies to
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the passenger vehicles, train control system, communication system, traction electrification, and
fare vending system.
Mr. Zweighaft noted that a waiver will likely be submitted for two prototype vehicles similar to
what was done by Sound Transit. Mr. Durkee clarified that the request will be for final assembly
only and not components.
3.3.3 Waiver on Performance Bond
Ms. Kurio provided an update on the 100% performance bond waiver request that was submitted
for the WOFH DB Contract in February 2009. To date, FTA has not responded to the City's
request. It was noted that RFP for this contract contains requirements for only a 50%
performance bond although the FTA has not provided concurrence on this. The City did state
that the MSF and Core Systems Contracts have 100% performance bond requirements in the
RFP, and the City does not anticipate seeking a waiver for these contracts
Ms. Marler stated the FTA asked the PMOC to review this issue and provide an analysis of the
risk levels of default for different stages of the contract. The City provided the PMOC with a
hardcopy and electronic version of an analysis that they performed to support the initial request.
3.3.4 New Starts
Ms. Kurio discussed the New Starts guidance that was published on September 2, 2009. The
City submitted a guidance request to the FTA in September 2009 regarding whether FTA
believes allowing pre-award authority for the procurement of DB contracts prior to Final Design
will expedite project delivery. FTA has not yet responded to the request. Region IX believes
that the City's approach places the project at risk of violating FTA policy.
3.3.5 RFP 2 Document Availability
Mr. Durkee stated Hawaii law requires a confidentiality agreement be signed for the Part 2 of a
DB RFP. Mr. Durkee asked whether the FTA will permit the PMOC to sign a confidentiality
agreement. Ms. Marler responded that the FTA and PMOC consultants generally do not sign
confidentiality agreements.
She did state that she would review this question and discuss the Hawaii law in a break-out
session with the City's Corporation Counsel.
3.3.6 Safety and Security Update
Khalil Allen (PMSC) provided an update on safety and security issues. Some of the highlights
included the following:
• Safety and Security Manager is being filled by a PMSC representative until the position
can be filled by the City on a full-time basis.
• City is currently reviewing resumes for additional safety and security staff
• SS1ViP was last revised September 24, 2009.
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• Safety and Security Oversight Review Committee (SSORC) meets bi-monthly (next
meeting on November 19, 2009). Members include the following:
o
RTD
• GEC
o Transportation Services
o Department of Transportation
o Department of Homeland Security
o The Bus
o
Emergency Management
o Emergency Services
o Honolulu Fire Department
o Honolulu Police department
o Guideway and Station Contractor (TBD)
o Core Systems Contractor (TBD)
o
MSF Contractor (TBD)
• Sensitive Security Information Standard Operating
a secure website has been launched.
Mr. Allen provided an update on the following specific is
(1)
Federal Courthouse Security — A Threat Vulnerability Analysis was submitted to
security representatives with findings and recommendations. Responses were
received from the Federal Protective Services United States Marshal Service (joint
response) and the General Services Administration Region 9. In both cases, the
responding agencies did not believe the project will compromise the security of the
Federal Courthouse.
(2)
State Safety Oversight Agency (SSOA) — The Governor of Hawaii has not designated
a SSOA. The FTA issued a letter to the Governor in February 2009 identifying short
term requirements for the Hawaii SSO Program. The Governor responded in a letter
A ' that the State DOT will designate a SSOA at the appropriate time. The City has met
with FTA Safety Team Leader and Region IX representative to discuss the issue, and
a response to the Governor of Hawaii is pending. The City continues to take
proactive steps including attending the 13 th
Annual FTA SSO Program Meeting,
including DOT representation on the SSORC, and assisting with state legislative
policy development.
Mr. Mantych stated that he would like to schedule a conference call to discuss the SS1ViP and
other associated documents with the PMOC safety and security subcontractor to further assist the
City.
3.3.7 Third Party Agreements
Mr. Berliner provided an update on the status of third party utility agreements:
• Developed overall Third Party Agreement Plan
Utility Engineering Services Agreement (by Section)
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• Utility Construction Master Agreement (by Section)
Agreements with Federal Departments (Project wide)
Agreement with Intergovernmental Agencies (by Section)
• MOUs with City Departments (Project wide)
He also provided a summary of utility coordination efforts:
Utility Design Coordination:
o Agencies: Navy, Air Force, DOIM, HDOT, City Departments
o Companies: HECO, Chevron, Tesoro, TGC, HTI, OTWC, AT&T, SIC,
TWTC, PNLI
• Attend Regular Utility Meetings:
o City Monthly Government and Public Utility Task Force Meeting
o
HDOT Bi-Monthly Utility Coordination Meeting
o Hawaii Pipeline Corrosion Control Coordination Committee Quarterly
Meeting
He then provided an update on the Utility Engineering Service Agreements
Being circulated within the City for signature ?
o AT&T Corporation
o Chevron Products Colil
o Oceanic Time Warner
o The Gas Company
o TW Telecom Inc
o Sandwich Isles Communications Inc.
• Comments being resolved with Utility Company
o Hawaiian Electric Company, Inc
o Hawaiian Telecom, Inc
• Not yet returned by Utility
o Pacific LightNet Inc
o Tesoro Hawaiian Corporation
Laura Ray (PMSC) provided an update on the following Intergovernmental Agency Agreements:
• Hawaii Department of Transportation — Undergoing final review
• Hawaii Department of Education (for Waipahu High School) — Draft agreement and
Consent to Construct are under internal review
• University of Hawaii (West Oahu Campus) and Leeward Community College — Draft
agreement under internal review
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(2)
Airport Station impacts to parking ?
i Stands
Design Issue
HDOT is concerned with impacts to parking and access to Lei Stands.
3.3.8 FAA/HDOT Coordination
Mr. Berliner provided an update on the status of the following FAA/HDOT Design Issues:
(1) ?
Mauka (Inter-Island) Terminal
Design Issue
DEIS guideway alignment is within the terminal air-space of the proposed Mauka
Terminal as part of the Hawaii Airport Modernization Program. The new Mauka
Terminal will replace the existing commuter terminal, extending taxi-way to Nimitz (H1)
Freeway. The existing automobile parking area will be replaced by new terminal. Aolele
Street widening is planned to accommodate future traffic demands.
Resolution
The alignment was redesigned within the following criteria:
• New alignment must clear the air-space of the proposed Mauka ?
inal.
Alignment would not impact the operational functions of the US P ?
ffice
facility.
• Alignment would allow for widening of A ?
Street.
Resolution
Guideway columns were placed to avoid existing parking stalls serving the lei stands;
access improvements from the proposed Airport Station to Inter-Island Terminal passes
by the lei stands, improving walking access the terminal and providing greater pedestrian
traffic past the stands.
Guideway alignment impact to access to proposed consolidated rental terminal
Design Issue
New Consolidated Car Rental Terminal will be a four-story structure serving the car
rental companies. The issue is to maintain adequate access to the proposed terminal along
the mauka (inland) side of the facility.
Resolution
Guideway will be placed within the existing grass median along the makai (towards
ocean) side of Aolele Street. Column placement will be designed to allow access from
Aolele Street and within the proposed terminal. The new Car Rental Terminal should be
constructed before the City's rail project.
(4) ?
FAA runway clearance requirements for runways 22R and 22L
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Design Issue
Recent FAA Design Circular increased the runway protection zone from what was
indicated on current Honolulu Airport Plan. Specifically the runway protection zone was
increased from 1000 to 1700 feet. This requirement impacts the guideway with Aolele
Street and DEIS proposed Lagoon Station.
Coordination
Project staff has met with the FAA and EIDOT routinely over the past several weeks to
identify impacts and evaluate options to comply with FAA Circular AC 150/5300-13.
FAA and EIDOT have agreed that the process identified below is acceptable to finalize
the guideway design.
Work with EIDOT — Airport to prepare environmental documentation required for
the proposed runway relocations
• Work with FAA to acquire approval for infrastructure improvements within
Airport flight airspace
Resolution (for FEIS)
Runway 22R will be relocated approximately 750 feet makai (towards ocean) to have the
guideway clear the runway protection zone. Runway 22L will be relocated physically or
shortened by 300 feet to have the guideway clear the runway protection zone. Lagoon
Station will be relocated Ewa to clear the runway protection zone of both runways.
Mr. Berliner insisted that the runway issue was "not a problem" and stated the City
provided a proposed letter to Mr. Sukys for proposed mitigation. Mr. Sukys responded
that the letter did not provide a solution since the proposed letter did not commit
EIDOT or FAA to moving the runways, it only commits them to studying the alternative.
Mr. Mantych asked if the Salt Lake Alignment could serve as an alternate mitigation if
the runways cannot be moved. Mr. Sukys replied that it could be an alternative
alignment, but FTA Region IX must discuss the issue with Headquarters to determine
whether it is acceptable.
3.3.9 Public Utilities Commission
Mr. Berliner provided an update on coordination with the Public Utilities Commission (PUC).
The PUC regulates all franchised or certified public service companies operating in the State of
Hawaii including the following that will have an interface with this Project:
Hawaiian Electric Company
• The Gas Company
• Hawaiian Telcom
• Other communications (AT&T, Sandwich Isles, etc)
Mr. Berliner stated there are two assumptions relative to this project: (1) the City will pay for
full utility relocation costs if relocation is caused by the project; and (2) there will be no utility
betterments. If betterments are identified in the future, cost allocation will be determined on a
case-by-case basis.
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The PUC has approval authority for work associated with these utilities depending on certain
criteria. In most cases, the PUC will not be involved sine the Project is paying for the relocation
costs or the criteria for PUC involvement are not met. To ensure compliance with PUC
requirements, all work efforts relative to the PUC are being coordinated with the special PUC
counsel hired by the City. Each section will be analyzed to determine if PUC action is required.
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4.0 MEETING SUMMARY — NOVEMBER 5, 2009
The PMOC and the FTA met with the City to discuss and receive a presentation on items
associated with the Drilled Shaft Load Test Program performed on the WOFH DB Contract, Pre-
proposal information, Station Interface, Alignment, Roadway, Utility Relocation, System
Interface and Schedule. The PMOC began reviewing RFP Part 2 of the WOFH DB Contract and
the proposal submitted by Kiewit, the selected contractor.
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APPENDICES
Appendix A: Meeting Agenda
Grantee:
?
City and County of Honolulu
Project:
?
Honolulu High-Capacity Transit Corridor Project
Subject:
?
Preliminary Engineering Kickoff/PMOC Transition
Date:
?
November 3-5, 2009
Location: ?
Ali'I Place
1099 Alakea Street, Suite 1700
Honolulu, HI 96813
Participants:
City and County of Honolulu (City)
Federal Transit Administration (FTA)
InfraConsult — Project Management Support Consultant (PM C)
Parsons Brinckerhoff (PB) — PE/EIS General Engineering Consultant
Jacobs Engineering Group (JEG) — PMOC
Tuesday, November 3, 2009
8:30 AM 1. Opening Remarks
• FTA
City of Honolulu
2. Project Management Oversight and Contractor Introduction
3.
PMOC Transition
• PMOC Team Organization and contact information
• Schedule for Oversight and Quarterly Meetings
4. Project Status Update (City)
Organization Chart
Program Staffing Update
Highlights and Achievements
NEPA Update
Baseline Project
Scope
Schedule
• Budget, Expenditure, and Funding
• Engineering Update
Available Documents/Document Update
Real Estate Acquisition/Right-of-Way Update
Procurement Update
• Consultant Contracts
o
Project Management Support Consultant
o PE/EIS General Engineering Consultant
o General Engineering Consultant II
Design-Build Contracts
o West Oahu/Farrington Highway Design-Build
o
Maintenance and Storage Facility
o Vehicle Core Systems
Community Relations
• Board Actions
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5. PE Approval
• Items to be addressed during PE (Page 3 of October 16, 2009 letter)
Wednesday, November 4, 2009
8:30 AM 1. Alignment Tour
808.Key
Issues
• Letters of No Prejudice
State Safety Oversight Agency
Third Party Coordination (Agency/Utility)
HDOT/FAA
Coordination
• Buy America waiver
• Waiver of the 100% performance bond require
• Procurement —
RFP
2 document availability
Regulatory issues
809.Closing
Session
Action Items
• Look Ahead Schedule (Attachme
49 CFR Section 18.36(h)
Thursday, November 5, 2009
Day reserved for continuing review and discussions of individual contracts, as needed.
Note: Breaks, including lunch, will be taken as needed.
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Appendix B: List of Attendees
Team Member
Affiliation
Telephone
Email
Leslie Rogers
FTA Region IX
415-744-3133
leslie.rogers@dot.gov
Renee Marler
FTA Region IX
415-744-3133
renee.marler@dot.gov
Nadeem Tahir
FTA Region IX
415-744-3113
nadeem.tahir@dot gov
Catherine Luu
FTA Region IX
415-744-2730
Catherine.luu@dot.gov
Ray Sukys
FTA Region IX
415-744-2802
Raymond. Sukys@dot.gov
Ted Matley
FTA Region IX
415-744-2590
Ted.matley@dot gov
Kim Nguyen*
FTA Headquarters
202-366-7081
Kim.nguyen@dotgov
Wayne Yoshioka
City
808-768-8303
wyoshioka@honolulu.gov
Tom. Hamayasu
City
808-768-8344
thamayasu@honolulu.gov
Phyllis Kurio
City
808-768-8347
pkurio@honolulu.gov
Reid Yamashiro
City — Corporation Counsel
808-768-5244
ryamashiro@honolulu.gov
Jesse Souki
City — Corporation Counsel
808-768-5135
jsouki@honolulu.gov
Paul Romaine
City
808-768-6184
promaine@honolulu.gov
Richard Torres
City
808-768-6186
Rtorresl@honolulu.gov
Jerry Iwata
City
808-768-6192
jiwata@honolulu.gov
Faith Miyamoto
City
808-768-8350
fmiyamato@honolulu.gov
Frank Doyle
City
808-768-3401
fdoyle@honolulu.gov
Simon Zweighaft
InfraConsult (PMSC)
808-768-6158
zweighaft@honolulu.gov
Harvey Berliner
InfraConsult (PMSC)
808-768-6123
Berliner@infraconultllc.com
Wes Mott
InfraConsult (PMSC)
808-768-6155
wmott@honolulu.gov
Laura Ray
InfraConsult (PMSC)
808-768-6165
lray@honolulu.gov
Jurgen Sumann
InfraConsult (PMSC)
808-678-6166
jsumann@honolulu.gov
Mark Hickson
InfraConsult (PMSC)
808-348-4353
mhickson@honolulu.gov
Khalil Allen
InfraConsult (PMSC)
808-768-6194 Kallenl@honolulu.gov
Judy Aranda
InfraConsult (PMSC)
808-768-6120
aranda@infraconsultllc.com
Ken Caswell
InfraConsult (PMSC)
808-768-6188
kcaswell@honolulu.gov
Don Durkee
Subconsultant (PMSC)
202-744-1896
donalddurkee@sprintmail com
Jim Van Epps
PB (GEC)
808-768-6157
vanepps@pbworld.com
Mark Scheibe
PB (GEC)
808-768-6156
scheibe@pbworld.com
James Dunn
PB (GEC)
808-768-6125
dunnj@pbworld.com
Kerry Stevenson
PB (GEC)
808-694-3259
stevensonk@pbworld.com
Art Borst
PB (GEC)
808-694-3225
borst@pbworld.com
Martin Hall
PB (GEC)
808-694-3226
hallmark@pbworld.com
Tim Mantych
Jacobs (PMOC)
314-335-4454
tim.mantych@jacobs.com
Bill Tsiforas
Jacobs (PMOC)
702-210-9425
William tsiforas@jacobs.com
Tim Morris
Jacobs (PMOC)
214-424-7506
tim.morris@jacobs.com
Charles Neathery
Jacobs (PMOC)
214-424-7519
charles.neathery@jacobs.com
Arun Virginkar*
Virginkar & Associates (Jacobs
PMOC)
714-256-4400
Virginkar arun@va-inc.com
*Participated via teleconference.
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Appendix C: PE Approval Letter Items
No.
Item
City
Responsible
Person
Completion
Date
Date Due
Comments
Project Scope, Design and Development
1
Identify any third party agreements necessary for
LR / HLB
Jan-10
project completion, including utility agreements with
private and public owners and military
Matrix required; copy of the
Engineering Services Agreement
matrix given to PMOC. Need to
also develop matrix for the other
agreements.
2
Resolve the specific regarding proximity of the
HLB
Ongoing
guideway to runways 22R/4L and 22L/4R at the
Honolulu International Airport with HDOT and FAA
JS
3
Fully develop vehicle basis of design and functional
sizing
Mar-10
PMOC will review selected
proposal to determine whether it
meets operational criteria
4
Determine rail fleet size requirement
JS
Mar-10
5
Fully develop scope for the administration building
JS / HLB
Jul/Aug-10
and operations control center
6
Determine the final location of the maintenance and
FM
Address in '
, EIS reconciliation table
storage facility
7
Finalize a contracting packaging plan which includes
SZ
Jan-10
a source selection plan(s) and contract specific work
plans
LR
8
Develop strategies to streamline the City's process to
award contracts and to enter into grant agreements,
especially as applicable to FTA grants
Apr-10
After third reading of the resolution;
Submit Charter amendment
proposal for transit authority to
FTA.
9
Develop a preliminary operation plan
JS
Mar-10
After operations peer review
10
Ensure the service velocity does not erode over the
JS
Mar-10
next course of design changes
Project Schedule
11
MH
Jan-10
29-Oct-09
Uploaded to ProjectSolve site
including horse blanket schedule
Provide a baseline of the master Project Schedule
(MPS) early in PE which will be used for monthly
progress updates and tracking schedule variances
12
Address the utilization manpower and equipment
MH
Jan-10
resource loading and budget and cost loading
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Jan-10
Develop a detailed bottoms-up-style project cost
estimate to Standard Cost Category format. The
estimate should be detailed sufficiently to determine
distributions of materials, labor, equipment and genial
conditions elements at a minimum The soft cost
estimates should be based on staffing plans, force
account plans, contracts and so forth rather than
solely on percentages. The estimate should eliminate
parametric-style values, cost estimating relationships,
and lump sums as much as possible during PE
16
Escalate the cost estimate in accordance with the
MPS
17
MH
Jan-10
Provide justification and backup documents to
support the quantification and assumptions for the
"soft costs" and related general conditions of the
project
18
MH
Feb-10
MH
Feb-10
No.
Item
City
Responsible
Person
Completion
Date
Date Due
Comments
13
Include critical activities in the MPS: utility activities,
real estate acquisitions, system integration, starting
and testing, operational commissioning and training,
vehicle procurement, major construction material
procurement, FTA review and comment, detail
activities for early construction packages
MH
14
Develop a right-of-way schedule
MH
Jan-10
15
Modify the Work Breakdown Structure to cross over
Jan-10
with the project budget and cost breakdown structure
MH
Project Cost
Technical Capacity
19
SZ
Jan-10
Initial update in Jan-10; later update
required before entry into Final
Design
Update the Project Management Plan to bring it into
full conformance with FTA requirements, and
implement the configuration management and change
control mechanism
20
Develop detailed staffing plans for all remaining
TH/PR
Jun-10
phases of the project to ensure adequate technical
capacity. The plans should include the dates by
which the City will fill each key position. All key
City management positions should be filled during
PE.
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JA/FM
Quality Management Plan
SZ
No.
Item
City
Responsible
Person
Completion
Date
Date Due
Comments
21
22
23
KA
Apr-10
24
Work with the State of Hawaii to establish a State
Safety Oversight Agency office to oversee the project
Submit a fully developed Rail Fleet Management
Plan
Have a quantifiable metrics for measuring the real
status of work, both cost and schedule of all
professional service contracts, and any inter-local
agreements for participatory services
Develop a Contingency Management Plan which will
identify the specific risks and implement the
anticipated mitigation measures
JS
Apr-10
MH
Apr-10
SZ
Apr-10
Witdiscuss at Jan-10 meeting
25
Develop an Environmental Mitigation Plan that
Jan-10
identifies required environmental mitigation actions
and the party responsible for the mitigation and that
will eventually become the basis for quarterly
mitigation monitoring and quarterly mitigation
reports
Update and implement the following plan:
Will discuss at Jan-10 meeting
Real Estate and Acquisition Plan
JI
Bus Fleet Management Plan
PK
Jun-10
26
Safety and Security Management Plan
KA
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Appendix D Action Items
Item
No.
Item
Responsible
Party
Date
Identified
Date Due
Date
Completed
Status
1
Provide Quarterly Report samples
PMOC
4-Nov-09
Dec-09
Open
2
Provide staffing plan examples
PMOC
4-Nov-09
Dec-09
Open
3
Provide organization chart with names
City
4-Nov-09
4-Nov-09
4-Nov-09
Complete
4
Provide video link of Mayor's virtual tour
City
4-Nov-09
4-Nov-09
4-Nov-09
Complete
5
Provide presentation of what is described in the FEIS for the
airport and analysis of Master Plan for the Airport
City
4-Nov-09
Nov-09
Open
6
Provide interagency agreement matrix
City
4-Nov-09
Jan-10
Open
7
Schedule real estate workshop
PMOC
4-Nov-09
Dec-09
Open
8
Provide FTA with City Auditor report
City
4-Nov-09
Nov-09
Open
9
Provide FTA with "making the case" approach letter for LONP
City
4-Nov-09
Nov-09
Open
10
Provide FTA with a report on reduction of performance bond
requirements
PMOC
4-Nov-09
Dec-09
Open
11
Provide FMOC comments to Financial Plan
FTA
4-Nov-09
Nov-09
Open
12
Provide FTA with letter to newspaper editor
City
4-Nov-09
4-Nov-09
4-Nov-09
Complete
13
Provide PMOC with CD of slide presentation ?
_.
City
4-Nov-09
4-Nov-09
4-Nov-09
Complete
14
Provide FTA with OCIP Bid Protest notification
City
4-Nov-09
Open
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Appendix E: Look Ahead Schedule
JACOBS
PMOC WORK PLAN
Period: December 2009 — February 2010
ACTIVITY
TEAM
DATE
WORK ORDER 2— HONOLULU
?
-
Monthly Progress Meeting (Conference Call)
Mantych, Tsiforas, Neathery,
Morris, Virginkar
December 16, 2009
(tentative)
Monthly Progress Meeting
Mantych, Tsiforas, Morris,
Virginkar
January 13-14, 2010
Monthly Progress Meeting
Mantych, Tsiforas, Morris
February 2010 (TBD)
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